In addition to helping you stay productive at work, time blocking can also help you lead a more fulfilling life. Whether you work in an office, freelance, or are an entrepreneur, you should plan your day intentionally if you want the life you want.
As such, technology provides us with many tools that make time blocking easier — and sometimes a bit frustrating. Calendar apps, however, top the list. Maybe that’s why 70% of respondents use a digital calendar to manage their lives, with 46.7% of respondents using a mobile calendar most frequently.
Usually referred to as scheduling programs or time-management programs, calendar apps help you plan your workday. Using these tools, you can plan social events, business meetings, and activities. Additionally, the apps allow you to include other important information, such as meeting locations and expected attendees.
Calendar apps can be integrated into them and/or used separately. Here are a few of the things we’ve compiled for you.
In general, a good calendar app can help you stay organized and on top of your daily tasks. At the same time, there are so many options to choose from it can be difficult to find the right one. Let’s look at the best calendar apps on the market, highlight their key features, and help you choose the one that’s right for you. Here are the best calendar apps of 2023 if you’re looking to simplify your life and take control of your schedule.
To help you move with the speed of business in 2023 and beyond, we identified five main ingredients that come together to make a highly-rated calendar app.
You shouldn’t have to spend hours installing and learning how to use a calendar application. The interface should be simple, with the least amount of clicks and scrolling possible.
You should expect the best calendar app to do what it says on the tin: help you get organized, stay on top of your tasks, and prioritize what’s important.
No matter how many features a system has, it won’t matter if you can’t customize it to meet your preferences, learning style, and work and life environments. Customizable formats, colors, and task management tools all come with a powerful calendar app.
Almost everything you do involves other people, so you need a calendar app that lets you share your schedules and easily specify who sees what and when.
Everyone uses more than one device. That’s why you need to make sure your calendar app is compatible with the smartphones, tablets, and laptops you use. Furthermore, you want to make sure your popular calendar app is constantly updated no matter what device you are using.
Calendar.com
Calendar.com combines all the features you’d expect from a reliable calendar like Google or Outlook with scheduling tools you’d ever need for your team. The unified calendar view allows you to view all your events and edit them, as well as see all your team’s scheduling time slots on the scheduling view; it is truly the first calendar and scheduling tool that integrates.
Besides syncing with Google Calendar, Outlook Calendar, Exchange, and Apple Calendar, the Calendar.com app integrates with Zoom, Zapier, Stripe, Salesforce, Hubspot, Microsoft Teams, and Google Meets. With the tool’s unified dashboard, each user is able to view up to 10 different calendars simultaneously in one place. It’s now easy to see all your work, personal, and side hustle calendars in one place and schedule them to any date you like.
Calendar.com has three different plans including the free Basic plan, the Standard plan ($20/month), and the Pro plan ($24/month).
Todoist
Among the best calendar/productivity apps is Todoist for task scheduling and reminders. No matter what you have to accomplish each day, Todoist helps you stay on top of it!
The many integrations offered by Todoist enable it to fulfill its mission. Its Google and Microsoft integrations are the most popular, but they also integrate with Monday.com and Jira, both of which are industry-leading project management software.
In addition to the free plan, Todoist also offers two paid plans. Plans include the Pro Plan for $4 per month and the Business/Team Plan for $6 per month.
Calendly
Calendly offers individual and team versions with free trials so you can see if it works for you. There is no charge for the basic version, but the Premium version costs $8 per month and the Pro version costs $12 per month.
Calendly makes it easy to check your availability by automatically checking your existing calendars. After it gets to know your schedule, it takes over scheduling without all the e-mail back and forth. Additionally, it can schedule one-on-one meetings, as well as large team meetings. That doesn’t mean, however, that you lose control of your schedule. Calendly can be customized in a number of ways to meet your needs.
Business owners will also benefit from the numerous integrations this scheduling platform offers. PayPal, Stripe, GoToMeeting, Salesforce, and Zapier are among the integrations available.
The Basic version is free; Essentials is $8 per seat per month; Professional is $12 per seat per month; and Teams plans are $16/per seat per month.
Google Calendar
Using Google Calendar, you can create meetings with others and simplify your daily schedule. You will only need a Google account to get started with Google Calendar.
Events, tasks, reminders, and goals can be created in your Google Calendar. The result is an organized schedule. There are smooth designs, colors, and transitions in this interface.
Adding attendees, making it recurring, and creating events are all possible. Your schedule can also be shared with others so that they can request a meeting at a time that works for both of them.
Google Meet lets you meet with guests virtually or in person. It will automatically send an email to guests informing them of the cancellation.
You can create multiple calendars, sync them with other calendars (Outlook Calendar, Apple Calendar, etc), and manage your team’s calendar. A task or event can also be created in any time zone, or it can be created with a separate start and end time.
Google Calendar is free for everyone.
Timepage
Known for its notebook products, Moleskine created Timepage. This app is available for iPhone, iPad, Mac, and Apple Watch only. With this app, you can integrate your calendar with other apps and calendars, including Google Calendar, iCloud, and Facebook.
With a simple timeline view and a month-at-a-glance “heat map,” you can quickly see when you are busy and when you are free. There is also an agenda view so you can see your daily tasks easily.
Using natural language parsing, the calendar app incorporates advanced technology. Event information, such as weather and maps, can be searched and identified.
$1.99/month or $11.99/year
OnceHub
With OnceHub, which was formerly ScheduleOnce, you can schedule appointments with clients and prospects online. Pricing options include basic, professional, and enterprise plans. Before committing to the scheduling app, try out the 14-day free trial.
Your business and scheduling needs can be met with this powerful scheduling software. Various options are available for booking appointments and events, including round-robin assignments and group sessions. With numerous features, you can create exceptional customer experiences while staying organized on the back end to sustain that experience through appointment booking and beyond.
It integrates with numerous calendar apps (Office 365, Google Calendar, Outlook Calendar, and iCalendar) and other platforms, including Salesforce, PayPal, Zapier, and Zoom. Furthermore, OnceHub integrates with your brand. Web forms, campaigns, and emails all are integrated.
$10 flat fee per month for up to three users; $10 per user per month for four to 100 users; and contact us for 101 users or more.
Teamup
There are four plans available for Teamup: free, plus, pro, and enterprise. A business owner can certainly benefit from the free calendar app, but if your employees or teams need to share their calendars, including meetings, tasks, and appointments, the premium version is better.
There are multiple sub-alarms, password protection, event history, and daily agendas in the premium edition. Having up to eight sub-calendars is still possible even in the free version.
The tool is primarily designed for groups. Each team member can access quickly without having to create an account or log in. There are nine different viewing options so everyone can see the calendar as they want. Everything is color-coded so it’s easy to keep track of what each member is doing.
The Basic version is free; Plus is $10 per month billed annually; Pro is $25 per month billed annually; Business is $60 per month; and Enterprise is $105 per month billed annually.
DigiCal
DigiCal
Android users can download DigiCal for free. In addition to seven viewing modes, it provides customizable widgets. Exchange, Outlook, and Google Calendar are supported.
It offers subscribers the option of creating their own calendars or subscribing to other types. In addition to a built-in weather forecast and time zone functionality, invitations can be managed. For further personalization, location and image matches are available. There are 27 languages available.
DigiCal+ is the premium version, which does come at a cost. If you pay, you get enhanced customization options, additional calendar views, and no disruptive ads.
Free or $5.49 for DigiCal+
Zoho Calendar
Rather than relying on Google Apps for everything, many business owners might prefer Zoho Calendar. In addition to email, spreadsheets, time management, collaboration, word processing, it offers a wide range of tools and solutions.
Microsoft Outlook and Google Calendar are also integrated. Additionally, Zoho Calendar integrates with the rest of its products, so business owners can save additional time.
You can set up Zoho Apps free for your domain and have up to ten users before paying. Calendars can be created individually or in groups, which makes it a great tool for teams. Besides sharing, embedding, and receiving reminders, you can also invite people to the calendar.
Free
Doodle
Using Doodle, you can schedule meetings and manage your calendar across all types of devices. You can suggest times, invite participants, and collaborate on the best option using the ads-free scheduling interface.
In addition, you can customize branding options like replacing the Doodle logo with your own. In addition, you can share information with others, preventing double bookings, through any calendar app. You can work and see in a way that drives productivity with the personalized dashboard.
Free; Premium accounts starting at $7/user per month if paid annually; $9/user per month if paid annually. Enterprise accounts are available as well.
Vantage
The Vantage calendar app is free for iOS. With this stylish and feature-rich app, you’ll never lose track of what you’re doing. It features a scrolling timeline. You can also find what you need quickly with color-coded collapsible event cards. For those who prefer traditional calendar views, it offers more traditional calendar views as well.
The calendar integrates with other calendars and apps, such as Outlook, Google Calendar, iOS, and Facebook. Creating to-do lists and parsing events using natural language is also possible. In addition, there are a number of customization options to let you create a calendar that reflects your style and personality.
A free version of Vantage is available with in-app purchases.
Microsoft Outlook Calendar
Among the best calendar tools that are part of Microsoft Outlook’s email and productivity suite is the Outlook Calendar. Worldwide, millions of people use it to keep track of meetings, events, and tasks. Outlook Calendar allows you to set events, set reminders, and create appointments. It’s easy to schedule and attend virtual meetings with this app, which is integrated with other Microsoft apps.
In addition to its flexibility and customization options, Outlook Calendar has a number of features that make it stand out from the rest. Depending on the type of event you have, you can view your schedule in various ways, such as a day view, week view, or month view.
Mobile apps and Outlook.com are free. With an annual contract, Microsoft 365 Personal starts at $7/month and Microsoft 365 Business Basic starts at $6/user/month.
Calendars
Readdle is the brains behind Calendars 5. It works as a powerful personal assistant for iOS users. When you use the app on an iPad or iPhone, it automatically detects which device you are using. Views for calendars, events, and tasks are available in multiple formats. Natural language support enables you to talk to it and it will understand what you say.
Syncing with iOS calendars, Reminders, and Google Calendar lets you see all your responsibilities in one place. With an icon-based calendar, you can categorize events and see what’s coming up on your calendar in a timeline view.
Free
Butleroy
You will have a personal AI assistant named “Roy” to help you stay on top of your daily schedules and plan out your day efficiently. As well as creating to-do lists, the app syncs with other online calendars. With Butleroy, you’ll find an easy-to-use interface that’s easy on the eyes.
With the app, you can easily create events, book a table, plan a date, and more. Make it easy for your participants to participate by adding them through their email or simply sending them the link. Videoconferencing integrations also let you meet virtually.
The best thing about the app? You tell Roy when you’re free so he can figure out when the best time is for the meeting/event based on your schedule, your preferred time of day, and the weather if it’s offsite.
Free, $10.76 for iPhone and $26.90 for Mac
CloudCal
Thanks to its magic circle feature, this app makes life so much easier for its users. You can customize the clock face with multiple colors to display your daily schedule. With just a glance, you can see your schedule.
Also, CloudCal has a number of calendar views and widgets that you can customize. With the agenda view, you can keep track of your schedule by adding events and to-dos. Depending on where you are, you can set up events in multiple time zones.
Using CloudCal’s AI, events are automatically filled in by reading what you say or type. Traffic updates and reminders are available on the go with Google Now and Maps integrations.
Free for the basic version, $2.67 for the pro version
Fantastical
Apple Calendar, Google Calendar, Outlook Calendar, Office 365, Yahoo Calendar, and more can sync with Fantastical. Additionally, you can create an event, set custom reminders, and invite people via email. Fantastical also lets you propose multiple meeting times and dates. When guests choose when they’re available via email, the time is finalized in one click.
With Fantastical, you can customize your home screen with 14 widgets, integrate a weather forecast directly into your calendar, and convert time zones automatically. It also supports 6 languages (English, French, German, Italian, Spanish, and Japanese).
How is Fantastical different from Apple Calendar? Its easy-to-use interface lets you schedule events and manage your schedule without any hassle. You can also set up a to-do list in Fantastical, which you can’t do in Apple Calendar. Fantastical also has geo-fencing. Whenever you walk into a specific location connected to an event, it pops up a reminder.
$4.47 per month for individuals; $7.50 per month for families up to five.
With Whenever, you can manage your calendar with artificial intelligence while feeling like you’re writing a journal. Despite that, it has powerful features and is easy to use for anybody.
Your professional and personal life events are all trackable and reflected in one place with the calendar app and digital journal. Plus, you’ll be able to update it from anywhere. You can also link directly to your calendar goals and actions you make around them. Keeping a journal is also a great way to reflect on your accomplishments so you can make new ones.
Free; $4.99 for Whenever Plus
Time Tree
Having trouble getting everyone to stick to plans? TimeTree can help get everyone on the same page. You can collaborate with your friends or colleagues through the app’s shared calendar. Whenever you create an event, it’s automatically added to your collaborators’ calendars. Every time there’s an update, they get notified as well.
Additionally, it has internal chat, event notes, and memos to make multi-user collaboration easier. The chatbox lets users finalize event details and keep track of how the plan’s going. This app has extra features like location, timeline, and live event updates, making it useful for groups.
Free; Premium is $4.49 per month or $44.99 annually.
Apple Calendar
You can schedule your day-to-day events with Apple’s calendar app, which is built into all Apple devices (Macs, iPhones, iPads, and Apple Watches). Calendar apps are accessible from any device because they’re stored on iCloud, so you can access them anywhere.
Events can be created, and people can be added from your contacts or their emails. With an iPhone or iPad, you can add a videoconferencing option like FaceTime. You can also see the responses of invitees after they’ve been invited.
Users can access Apple’s online calendar on any device. Apple Calendar also connects to Google Calendar, Yahoo Calendar, AOL, and Microsoft Exchange.
Free
Thryv Calendar
Customer relationship management (CRM) processes can be automated with Thryv. This translates into better results in less time. As a result, a whole new world of possibilities opens up with Thryv for small and medium-sized businesses. Specifically, with Thryv, you’ll market and book online. Your brand can also be boosted by managing contacts, processing payments, and handling appointments.
Although Thryv is packed with features, we want to emphasize its appointment and scheduling features in particular. How come? Small business owners often struggle with scheduling. Thanks to Thryv’s automated synchronization, however, booking is easier than ever. With Thryv Calendar, you can also manage payments in addition to managing your time better.
Additionally, staff, clients, and owners can schedule appointments. This type of feature can be beneficial to both small businesses and their clients. With the calendar, for instance, you will be able to see what availability your barbershop or salon has coming up. This will also let customers to schedule appointments. You are free to include as many details as you like. It is also possible to share the calendar with your employees. You can even manage your bookings through your own account.
Pricing is customized, but you can expect it to start at $199.00 /mo.
Any.do
Everybody who wants to amplify their productivity and organize their life should check out Any.do. No matter who you are or what you do, Any.do has all the tools you need. You can keep track of all your tasks, lists, and reminders in one convenient spot with its intuitive design. It also syncs seamlessly, so you can check your to-do list anywhere, anytime.
Its smart reminders let you stay on top of deadlines, while its stylish themes let you customize your task management experience. Specifically, the calendar can incorporate locations, notes, photos, and users so you can make detailed plans. Plus, you can keep an aesthetic widget right on your phone’s home screen.
Free personal plan; Premium is $3/month; Teams is $5/month.
Zoom Calendar
When you add Zoom Calendar to your Zoom desktop client, you can manage all your meetings, calls, chats, whiteboards, and calendars in one place.
With Zoom Meetings, you can create and view events in your calendar, invite others, and add Zoom Meetings details to your existing Google or Microsoft 365 (Exchange) account. Zoom Calendar Service (Beta) can also be used if you do not wish to use either of those third-party services.
In addition to Google and Microsoft 365 (Exchange), Zoom supports these accounts as well.
Calendar clients for Zoom, Google, and Microsoft 365 (Exchange) are the only ones compatible with Zoom Calendar Client. Lastly, a Zoom meeting cannot be scheduled, or a Zoom room cannot be invited using the Zoom Calendar Client.
Zoom has four different plans, including the free Basic plan, Pro ($149.90/year), Business ($199.90/year), and Business Plus ($250).
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